University of Saskatchewan

Western College of Veterinary Medicine

WCVM Student Handbook

Academic Performance and Examination Regulations

ACADEMIC PERFORMANCE
EXAMINATIONS
  1. General Overview
  2. Administration of Examinations
  3. Invigilation of Examinations
  4. Standards of Academic Performance
  5. Releasing Grades
  6. Accessibility of Final Examination Papers
  7. Absence from Final Examination and Failure to Complete Term Work
  8. Deferred Examinations
  9. Supplemental Examinations
ACADEMIC PERFORMANCE
Attendance

In accordance with University policy, regular and punctual attendance is expected of all students at the Western College of Veterinary Medicine in all lectures.

Laboratory and tutorial attendance is considered mandatory. Students will be provided with the laboratory attendance requirements for individual courses at the beginning of each academic session.

Students in Years I, II and III considering being absent from quizzes, tests, major assignments or mid-term examinations are required to complete the appropriate form and submit it to the Associate Dean (Academic).

Students who are absent due to illness must complete and submit a copy of the following form:

Students who are absent for reasons other than illness must complete a copy of the following form and submit it to the Associate Dean (Academic). Approved by the WCVM faculty, June 2001.

The Associate Dean (Academic) will notify the student and the faculty involved of the decision.

Students in Years I and II will not receive permission for absenteeism due to conference attending.

Note: Given the possibility that the request may not be accommodated, students should submit their request form well in advance of purchasing airline tickets or making other arrangements.

Year IV students must request permission from the rotation co-ordinator if they need to be absent for a portion of the rotation. Depending on the amount of time and the reasons, the student may be required to make up the deficiency.

Student-Faculty Advisors

Each student is assigned a faculty advisor. The purpose of the Faculty Advisor system is, where necessary, to provide academic support to students.

In the event a student receives a grade of 55 to 60 per cent for a test, mid-term exam or major assignment, the student is required to meet with the instructor in charge of the course.

In the event a student receives a grade of less that 55 per cent for a test, mid-term exam or major assignment, the student is required to meet with his/her faculty advisor as well as the instructor in charge of the course.

A brief written outline of the conversation should be sent to Paige Links, Manager of Students Services. If other issues (financial, personal etc.) are identified during these meetings, the Manager of Students Services should be notified.

Visiting Students

Because of insurance requirements and risk management policies, having students visit on an ad hoc basis is not acceptable. The following policies must be respected.

Transcripts

Official transcripts are available from Student Central of the U of S Student and Enrolment Services Division located in the Administration Building. Requests may be made in person, electronically through PAWS, or by written request.

Class Rankings

Class ranking refers to the rank the student holds in a particular class based on the cumulative average of all the courses in the successfully completed years at the Western College of Veterinary Medicine.

When a class ranking is required, the student must give their request in writing to the WCVM Office of Student and Academic Services and indicate to whom the information should be released. (Approved by Faculty, June 2002)

EXAMINATIONS
1. General Overview

2. Administration of Examinations (Policy Approved by Faculty, June 1993)

  • With the exception of take home exams, all mid-terms must be held during normal classroom time.
  • Mid-term exams can only be held outside of normal classroom time with the permission of the respective year teachers committee. (see conditions below)
  • Dates for midterms will be established before the beginning of the academic year and given to the students at the beginning of the academic year.
  • The final coordination of mid-term exams and major assignments is the responsibility of the respective year teachers committee.
  • Once the schedule has been established, dates for examinations can only be changed with the permission of the Year Teachers Committee.
  • Students will be given compensatory time off
  • The request should not interfere with other academic activities
  • There is complete agreement by the class concerned
  • The request complies with examination regulations
  • Final approval is given by the Year Teachers Committee
3. Invigilation of Examinations

All examinations will be invigilated in accordance with College policies.

At the Western College of Veterinary Medicine (Approved by Faculty June, 2004)

  • i. Reminding students that they are expected to conduct themselves according to the College Honor Code.
  • ii. Ensuring that only materials required for the examination are brought into the room. All bags, jackets, backpacks, iPods, etc should be left in the student lockers or placed at the front of the room.
  • iii. Reporting to the Department Head and Associate Dean (Academic) any students who are not present for the scheduled examination period.
  • iv. Reporting to the Department Head and Associate Dean (Academic) the substitution method used in the case of those students missing exams.
  • v. Applying the University rules on Student Academic Dishonesty as approved by the University Council in September 2000.
  • vi. At the discretion of the invigilator, students will be permitted to go to the bathroom during the examination (see above). However, students should request permission and ordinarily there should only be one student out of the room at any time.

Note: In a one-hour examination, it is probably not necessary for a student to take a break. If there appears to be abuse of this privilege (e.g. prolonged or repeated trips), it would be the invigilators responsibility to notify the Associate Dean (Academic) in order to determine whether there has been a violation of the Policy on Academic Dishonesty.

4. Standards of Academic Performance

  • i. A minimum grade of 50 per cent is required in each rotation and a cumulative average of 60 per cent is required for successful completion of the VINT 580.32 course.
  • ii. A student obtaining less than 50 per cent in a rotation will be deemed to have failed the rotation. The student will be given the opportunity to improve their grade in that rotation to a passing level in accordance with the individual rotation requirements as outlined in the 580 Handbook. This privilege will be granted only once for the entire academic year.
  • iii Failure to successfully upgrade the rotation in accordance with 3.d.ii above, failure of a second rotation or, failure to obtain a weighted average of 60 per cent constitutes failure of the course. (Note: Such a student, at the discretion of the faculty, may be permitted an alternative opportunity to improve their grade or to repeat the year. A student repeating the year would be required to meet the requirements for promotion as outlined above).

5. Releasing Grades

Only the U of S Student and Enrolment Services Division may release official transcripts. Final grades for courses, and in some instances, mid-term grades may be accessed by students through PAWS.

6. Accessibility of Final Examination Papers

A student shall be permitted to see his/her examination or other work immediately after the assessment of it has been recorded and released to the student. However, unless formally appealing the grade, students will not be allowed retain or copy the examination paper.

7. Absence from Final Examinations and Failure to Complete Term Work

The following University polices apply:

  • i. When a student has not completed the required course work by the time of the submission of the final grades to the Department Head, the instructor will submit a computed final percentage grade based on the course work complete to date. The reported grade must by 49 per cent or lower.
  • ii. If an extension is granted and the required course work is submitted within the allotted extension, the instructor will submit a revised computed final percentage grade. The grade change, approved by the Department Head will replace the previous grade and the grade comment of INC (Incomplete) or INF (Incomplete Failure) will be removed. Such extensions must be approved by the Department Head and may exceed 30 days only in unusual circumstances. The student must apply to the instructor for such an extension and furnish satisfactory reasons for the deficiency.
  • iii. In the event the calculation of the INC or INF results in a computed passing final percentage grade, and the instructor has indicated in the course outline that failure to complete the required course work will result in a failure in the course, a final grade of 49 per cent will be submitted along with a grade comment of INF (Incomplete Failure).
  • A student who is absent from a final examination will receive a failing final grade for the course. In the event that a student is absent from a final examination, one of the following will occur:

i. The instructor will submit a computed failing final percentage grade which factors in a grade of zero for the missed final examination, along with a grade comment of ABF (Absent Failure). This grade will change if a deferred examination for the student is authorized and written, and the grade comment will be removed.

ii. In the event the calculation results in a computed passing final percentage grade, a final grade of 49 per cent will be submitted along with a grade comment of ABF (Absent Failure).

8. Deferred Examinations

9. Supplemental Examinations (Policy Approved by Faculty, November 1993)