Policy Interpretation Guide
The U of S Web Project Web Documentation area
lists web guidelines and statements to help assist web developers in
building their campus web sites. Most of these guidelines derive directly
from the official University of
Saskatchewan Policy Handbook.
Below we list links to policies in the official University of
Policy Handbook that apply directly to web page development, with
interpretations as to how these policies apply to campus web sites. Select
the header for the official wording of, and more details about the policy.
All official web pages developed by all University constituencies,
including faculty and staff, shall be written in gender neutral and/or
gender inclusive language.
All University of Saskatchewan web pages must be free of content that can
be considered discriminatory or harassment as defined by this policy,
the Saskatchewan Human Rights code, and the Occupational Health and Safety
The U of S allows the production of "personal homepages" for
faculty, staff, and students. However, this is a privilege, not a right.
The University retains the right to remove personal home pages
from University-owned equipment at any time.
These pages must conform to all U of S policies and cannot
used for commercial use or personal gain without the consent of the
Web Developers cannot use University-owned equipment to develop or
maintain web pages for external organizations for personal gain.
Use of the University logo and other University trademarks on
for commercial purposes must be approved according to the procedures in
Web pages can only include the University Logo and other trademarked
symbols of the University if they conform to the requirements of this
The University of Saskatchewan is committed to compliance in all copyright
matters. It is the responsibility of each individual to comply with
copyright considerations. Non-compliance is a violation of Federal
legislation. In addition to any actions that might be taken by any
copyright owner or its licensing agent, the University will take action on
any breaches of this policy. In the case of employees, disciplinary
procedures may be applied. In the case of students, disciplinary action
for non-academic conduct may be applied.
All materials used on campus web pages can only be used with permission of
the copyright holder.
Permission must explicitly state that these materials can be used on the
web. Permission obtained to make a printed copy of a document does not
also give permission to make a web version of that document. These
different uses must be negotiated separately.
Web sites cannot publish material protected by copyright without
permission of the copyright owner.
Permission must be obtained even if your web site is protected by a
password and limited to a small audience (such as a
class). Password-protecting a site does not allow you to disregard
The Cancopy rules authorizing the copy of materials for classroom purposes
applies only to print copies. They do not apply to copies made for
distribution on web sites. Web use of materials must be negotiated
Pictures, movies, or other resources available on a web site are not to be
considered public domain. They are still protected by copyright law. These
materials cannot be used on University web pages without the consent of
the copyright owner.
The information in this policy applies to all software used to
produce web pages, or components of web pages such as pictures or movie
clips. All such software must be properly licensed.
This policy also applies to the use of advertising on campus web pages.
All use of computers to develop web pages must conform to this policy.
The computer use policy applies to all people using the University Web
Site, including password-protected web sites such as those for
Costs used to develop skills in building and maintaining web sites might
be included in this policy, depending upon the specific
Any monies collected through campus web sites must follow the appropriate
University procedures for handling money, as outlined in this policy.
Any campus web page may be altered by the central web coordinators to
include emergency messages.
Posting of these emergency messages will be done under the direction of
the University of Saskatchewan Emergency Measures Plan, and the
Emergency Operations Centre, as outlined in this policy.
All use of the web to provide contracted benefits and services to alumni
are governed by this policy.
All use of the web at the U of S for fundraising purposes is
governed by this policy.
Generally this applies only to fundraising of over $25,000.
All use of the web to solicit donors and prospective donors is governed by
Any web site accepting donations must comply with the anonymity
requirements outlined in this policy.
This applies both for sites that accept donations, and for donations
received to assist in developing your web sites.
All gifts to the University for the purpose of assisting in the creation
of a web site are governed by this policy.
This might apply to situations such as the donation of the content of a
personal web site to a College or Department.
This policy could apply in situations where campus web sites are used for
instruction and assessment of students (such as when using the WebCT program or other course management
Exams and quizzes done over the web must be archived in accordance to the
requirements of this policy.
Access to the University includes access to the University's web pages.
Campus web pages should be built so that they are accessible to students
with vision, hearing, mobility, or other disabilities, according to the
information in this policy.
Advertising done on student web sites (such as sites for student
clubs) must conform to this policy.