All IT-related purchases and free software/downloads are subject to the Technology Assessment Process, including requests for additions, changes, and renewals to information systems.
Assessment is completed by several different disciplines across USask, including Enterprise Architecture, Security (Data Governance), Research, Privacy and Risk, Procurement, and ConnectionPoint.
Proposals are assessed for concerns in four main areas:
- Business continuity
- Organizational fit
Recommendations based on the assessment are provided to address concerns using both contractual (vendor) controls and operational (USask) support requirements. The review process includes first examining whether there is an existing tool, service, or contract that meets the required business needs, and then will go on to ensure the chosen solution:
- Works with the other technologies at the university
- Meets organizational and operational requirements
- Is compliant with all security, privacy and data standards
- Is priced appropriately for the service
- Address additional considerations, such as the Total Cost of Ownership
Typically, the assessment process follows a standard review sequence. This can be altered based on the scale of the review and when the Technology Assessment team is brought into the evaluation process. Early engagement with the Technology Assessment team will deliver the best outcomes and a more efficient process.