File storage options

 

OneDrive

What is it used for

Accessibility

Group size

Data restrictions

Backs up all your individual files
to the cloud

Share links to files with individuals (internal OR external)

     
Access files from any device

Individual
Small audience

Restricted
Limited
Internal
External

SharePoint 

What is it used for

Accessibility

Group size

Data restrictions

Core team collaboration

Share and edit files
in real-time

Store administrative and academic data

    
Access both on and off-campus

Organization
Small or large audience

Restricted
Limited
Internal
External

Jade

What is it used for

Accessibility

Group size

Data restrictions

Core team collaboration

Share files internally

Store administrative and academic data

    
Accessible on managed devices on campus or via VPN

Organization
Small or large audience

Restricted
Limited
Internal
External

DataStore 

What is it used for

Accessibility

Group size

Data restrictions

Store research data

Collaborate with USask members

    
Accessible on managed devices on campus or via VPN

 Researchers
Hosted onsite
Research data

Restricted
Limited
Internal
External

Collaboration tools

 

Microsoft Teams Chat-based collaborative workspace

What is it used for

Accessibility

Limitations

Group size

Data restrictions

Core team collaboration

Share and edit files in real-time

     

Access
files from team files, or Team SharePoint site

Shared files remain with the team even when a user leaves

Unit/Team/Group
Small audience
Informal tone

Restricted
Limited
Internal
External

Microsoft Team (chat only) Chat-based communication

What is it used for

Accessibility

Limitations

Group size

Data restrictions

Communicate with USask members 

Share and edit files collaboratively

     

Access
files from team files, or Team SharePoint site

Shared files disappear when a user leaves the conversation (temporarily stored in OneDrive)

 Organization
Small audience
Informal tone

Restricted
Limited
Internal
External

Outlook Email

What is it used for

Accessibility

Limitations

Group size

Data restrictions

Communicate with USask members and external contacts

Share files as attachments

     
Access files from any device

Shared files disappear when a user leaves the conversation (temporarily stored in OneDrive)

 Organization
Small audience
Formal tone

Restricted
Limited
Internal
External