Postdoctoral Fellows (PDFs) are valued members of our academic community and as trained researchers, you have the opportunity to make significant contributions to both the research environment of the University and to your chosen field.
PDFs are provided with a copy of their Letter of Offer, outlining the terms and conditions of their appointment. The Letter of Offer will provide information on:
- Research opportunities
- Expected length of term, including start and end dates, and eligibility for extension
- Administration and amount of annual stipend
- Any additional funds available for conferences, relocation, etc.
- Vacation time
- Other specific terms of your appointment
Unless your term is extended, your appointment will automatically terminate on the end date indicated in your letter of offer or any applicable extension letter. Please discuss your termination with your supervisor as individual departments may have their own processes to formally end appointments. See below for more information about the extension process.
Resources for new PDFs
- Ensure you have received your NSID & Password
Please contact your home department if you have not received this information.
- Set up your Profile and update personal information
- Schedule your first day on campus
Discuss your schedule and first day of work with your supervisor. Your supervisor or member of your home department should be available to welcome you to campus.
- Plan for transportation
This may include purchasing a parking permit or a public transit pass. With a membership in the Graduate Student Association (GSA), PDFs are eligible for to purchase a Graduate U-Pass (see below)
- Housing Resources
- The City of Saskatoon hosts various relocation resources and offers housing advice for newcomers. Review the Housing for Newcomers website and review The The Newcomer's Guide to Canadian Housing..
- If you are interested in shared accommodations and/or rental properties near the university, learn more about off-campus housing.
- Depending on the time of year, the U of S Residence Services Office is able to accommodate short-terms stays for PDFs.
- Child Care
While PDFs are not eligible to access on-campus childcare, other on-campus parenting resources are available as well as links to off-campus licenced child care providers.
For International or out of province PDFs
- Register for Saskatchewan Healthcare
If you have moved from another province and you are staying in Saskatchewan for more than 90 days, apply for health insurance as soon as possible to avoid a lapse in health insurance.
- Apply for a Social Insurance Number (SIN)
As temporary residents, international PDFs are required to have a Social Insurance Number (SIN) to work in Canada. You must provide your SIN to your home department in order to receive your monthly stipend.
- Provide a copy of your work permit to your home department
Upon receipt of your work permit, you must provide a copy to your home department. It must be received by your department prior to commencing your duties and before any stipend can be processed.
- Set up a Canadian bank account
You will be required to set up Canadian bank account for the direct deposit of your monthly stipend.
- Complete your tax forms
Your home department will provide the necessary tax forms and submit them to Human Resources. To download the TD1 and TD1SK forms, go to working.usask.ca > Find Forms & More
- Set up direct deposit information
Log into PAWS and navigate to Employee > My Employment > Direct Deposit to input your direct deposit information.
- Get your Employee ID Card
Employee ID cards are used to access the libraries and the Physical Activity Centre (PAC). Visit the Campus ID Office in the Main Bookstore to get your card.
- Register with the Graduate Student Association (GSA)
Purchase membership with the GSA to opt-in to Health and Dental Benefits as well as the Saskatoon Transit U-Pass.
With membership into the Graduate Student Association (GSA), PDFs can purchase a GSA Public Transit U-Pass and enrol in the Graduate Students’ Health & Dental plan. Membership in the GSA gives you the right to be able to vote in GSA elections, referenda and at general meetings.
Visit the GSA Commons, located at Emmanuel and St. Chad, 1337 College Drive to purchase a membership.
PDFs are not automatically covered by the GSA Health & Dental plan and must self enrol in the program. The Health and Dental plan office understands that PDFs do not follow the same schedule as graduate students and as such, are not subject to the same enrolment deadlines. Instead, PDFs are able to enrol in the Health and Dental plan within 30 days of arriving on campus. For more information about the Health & Dental plan and to get rates for spouses and dependants, go to studentcare.ca, or visit the with a representative in the Health & Dental Plan office:
In Person: Place Riel Student Centre, Room 121 (main level)
Phone: (306) 933-0093 / toll-free 1 877 795-4428
To enrol, please visit the Health & Dental Plan office. You will need to provide a copy of your GSA membership receipt to confirm eligibility.
Summary of fees
|GSA Membership||$71.90 per year|
|GSA U-Pass||$107.14 per term|
|GSA Health plan||$225.56 per year|
|GSA Dental plan||
$185.61 per year
*All fees are subject to change
Orientations for new PDFs are offered twice per year, once in the fall and once in the winter. Various topics are covered such as campus resources, professional development opportunities, funding, and immigration information for international PDFs.
Dates for orientation will be posted as they become available.
Visit our Getting Involved webpage to learn more about:
- Recreation Services
- Arts and music
- Student Centres
- Settlement and cultural organizations
- Upcoming events
- Multi-faith Chaplains Associations
- and more
Safety programs and services are available to all members of the University. Learn about Safewalk, self defense for women, Protective Services, discrimination and harassment prevention and access other educational resources.
The Society of Postdoctoral Scholars (SPS) was formed in 2014 to represent the interests of postdocs at the University of Saskatchewan
The purpose of the society is twofold:
- To act as a social hub and information portal for postdocs at the University of Saskatchewan. The goal of the SPS is to foster communication between postdocs so that they can share their experiences, resources and knowledge and to provide information to postdocs that supplements and enhances the information that is provided by the university.
- To act as official representatives for postdocs on campus. This will provide a more formal and continuous structure through which they can communicate with administrators in U of S colleges and departments, and the Canadian Association of Postdoctoral Scholars.
The SPS Executive encourages all postdocs to attend SPS events. For more information or to get in touch with your SPS Executive:
The Gwenna Moss Centre for Teaching Effectiveness (GMCTE) offers a variety of professional development workshops and career-related courses.
Non-credit courses that are offered free of charge in conjunction with the CGPS include:
- Introductory Instructional Skills (GSR 979) - Designed for those with little or no teaching experience.
- Philosophy and Practice of University Teaching (GSR 989) - Aimed at graduate students and postdoctoral fellows, this 2 term course is for people with some experience coaching, assisting teaching, or independently teaching.
- Thinking Critically (GSR 984) - This 7-week course is intended for those interested in developing interpersonal, critical thinking, and communication skills.
- Graduate Professional Skills Certificate (GSR 974) - Designed for individuals interested in developing a professional development mission statement, set of goals, and plan with the support of a learning coach, and documented in an online eportfolio that can be shared with prospective employers)
Other professional development opportunities available to PDFs:
Funding and Fellowship
PDFs are strongly encouraged to apply for fellowships and funding as part of their postdoctoral training experience.
Banting Postdoctoral Fellowship
The Banting Postdoctoral Fellowship provides funding to the very best postdoctoral applicants, both nationally and internationally, who will positively contribute to the country’s economic, social and research-based growth banting.fellowships-bourses.gc.ca
The 2017 deadline for Notification of Intent for the Banting Postdoctoral Fellowship competition at the University of Saskatchewan was June 20. To apply for the 2018 competition please contact email@example.com in late May, 2018.
Mitacs Elevate offers postdoctoral fellows a two-year professional development plan and collaborative research project, building capacity for the next generation of R&D management leaders mitacs.ca/en/programs/elevate.
Mitacs Accelerate offers internships to graduate students and postdoctoral fellows. Four-month units can be combined, either for a longer internship or a cluster grant with many interns, universities or companies mitacs.ca/en/programs/accelerate.
The Canadian Institutes of Health Research (CIHR) Fellowship provides support for highly qualified candidates in all areas of health research at the post-PhD degree or post- health professional degree stages to add to their experience by engaging in health research either in Canada or abroad cihr-irsc.gc.ca.
Natural Sciences and Engineering Research Council of Canada (NSERC) Postdoctoral Fellowship provides support to a core of the most promising researchers at a pivotal time in their careers. The fellowships are also intended to secure a supply of highly qualified Canadians with leading edge scientific and research skills for Canadian industry, government and universities nserc-crsng.gc.ca.
Social Sciences and Humanities Research Council (SSHRC) Postdoctoral Fellowship supports the most promising Canadian new scholars in the social sciences and humanities and assists them in establishing a research base at an important time in their research careers sshrc-crsh.gc.ca.
U of S Research ethics
Please visit the U of S Research website for the most up to date information regarding research ethics.
PDF Extension Process
PDF appointments will automatically terminate on the end date in the offer letter. It is the responsibility of the PDF and supervisor to negotiate an extension. Extensions are contingent upon satisfactory research progress, compliance with the guidelines for academic conduct, the availability of funds, and work permit limitations
Extension paperwork must be received by the CGPS prior to the end date of the current appointment in order for the CGPS to process and approve the request.
International PDFs please note, immigration processes can add to the timeline for extending the appointment of a foreign postdoctoral fellow. It is advisable to begin the extension process well in advance of the proposed extension start date.
Step 1: Extension Letter
Supervisor drafts a new Letter of Offer and sends it to the PDF for review. The PDF will submit a signed copy of the letter to the supervisor and the home department.
Step 2: Complete the Extension Process
1. The home department will complete a new PDF Registration form and send it to the PDF for signature. Please ensure that remuneration is at least $35,000.
2. The Postdoctoral Fellow will submit the following documents to the home department.
- Signed Registration Form
- Copy of External Award Letter (if applicable)
- The following information may be requested from the PDF if required:
- Current curriculum vitae (CV)
- Proof of doctorate degree completion
- Signed Intellectual Property Agreement
- A colour scan of the biographical page of your passport
- Copy of Permanent Resident Card (if applicable)
- A colour scan of your current work permit ( for International PDFs)
3. The home department will compile all documents listed above, including the signed letter of offer, into a single .pdf file and submit the package to CGPS for approval.
All PDF Extension Packages can be sent via email to the Postdoctoral Fellow Coordinator at firstname.lastname@example.org.
4. The PDF Extension package is reviewed and approved by CGPS. A copy of the approved PDF Extension package will be sent to the home department. Please note, PDF Extensions are not considered complete until approved by CGPS.
5. For International PDFs - Upon approval by CGPS, an Offer of Employment form will be submitted to Immigration, Refugees and Citizenship Canada (IRCC) on behalf of the PDF. A copy of the information package will be provided to the PDF, via email, with instructions regarding obtaining a new work permit.
The PDF may not apply for a new work permit until the email from HR immigration has been received, confirming eligibility to apply for and obtain a work permit.
Upon receipt of the work permit, the PDF will submit a scanned colour copy to the home department and to the PDF Coordinator in CGPS (email@example.com).
Step 3: Home Department completes hire processes
Upon receipt of the new work permit, the home department is responsible for updating the Electronic Job Submission (EJS) in AboutUS.
End of appointment process
If an extension is not requested or approved, the appointment will automatically terminate on the expected end date. Individual departments will have their own processes for ending appointments (eg. returning keys).
|Looking for||Contact information|
|Coordinator, Postdoctoral Fellows||General information about postdoctoral appointments||(306) 966-5548
|The Gwenna Moss Centre for Teaching Effectiveness||Professional Development opportunities||usask.ca/gmcte|
|Human Resources||Payroll, tax information||306-966-6270
|Human Resources Immigration||Work permits and firstname.lastname@example.org|
|ICT Services and Support||Assistance with IT accounts, email, WiFi, printer access, remote access, mobile email@example.com
|Canada Revenue Agency||Tax information||1-800-959-8281
|eHealth Saskatchewan||Saskatchewan Health Insurance information||ehealthsask.ca|
|Service Canada||Social Insurance Number information||1-800-567-6868
|Call in the case of:||Contact information|
|Saskatoon Police Service
24 hours a day, 7 days a week
DIAL 911 for Police or Medical Emergency
|Hospital Emergency Ward
24 hours a day, 7 days a week
|Serious accidents and health emergencies, for example broken bones, vomiting, fainting, alcoholic intoxication, heart attack, stroke.||Royal University Hospital
St. Paul’s Hospital
To call an ambulance, dial 911. Ambulance costs are not covered by Saskatchewan Health
||Provides family medicine and walk-in urgent care.||
For a list of clinicsvisit: www.mediclinic-sk.com
24 hours a day, 7 days a week
|Confidential health information and advice from a registered nurse.||
|Mobile Crisis Line||24-hour counselling service for individuals experiencing a crisis situation. Counsellors can also visit individuals in their homes if convenient.||
|SafeWalk (U of S)
Sunday to Thursday 8:30 pm–11:30 pm
|Arrange for a volunteer to accompany you walking to your car, office or on-campus residence.||
(306) 966-SAFE (7233)
|Protective Services (U of S)
24 hours a day, 7 days a week
|For questions, assistance, information regarding campus safety or security issues.||
|Highway Hotline||Information about road and highway conditions. Useful in the winter when there may be road closures and in the summer when there is lots of construction.||