What is responsibility centre management?

Responsibility centre management is a process that empowers our academic and non-academic leaders to manage their own revenues and expenses.

Placing resource decisions closest to the locale where they are put into practice improves both decisions and outcomes. In addition to budgetary authority, responsibility and accountability is also placed at the local level. An appropriate level of central governance and controls ensures ongoing alignment with institution-level values, priorities and fiduciary obligations.

This process best aligns the institution to meet goals set out in the vision, mission, and values and expressed in our institutional plans. Through the resource allocation process, responsibility centre management assigns revenues to the units based on activity metrics. The university retains some funds centrally for flexibility and to reach institutional goals.

Resource allocation is a decision-making process whereby the university’s resources are assigned.  Financial authority is aligned with university governance structures, decision-making authority, and management is accountable for their use. In moving to an responsibility centre management model, the university must intentionally design structures, policies, practices, and processes to ensure the new model will fit with the organizational culture and strategic priorities. This in turn will enable the alignment of resources behind strategic plans, both institutionally, and at the college/unit level. 

The university began the process of improving the resource allocation model in 2007/08, with the second integrated plan. Responsibility centre management has now been adopted as our resource allocation model. The ongoing work includes refinement of the transparent, activity-based budget system (TABBS).

Resource allocation process

The transparent, activity-based budget system (TABBS) is the university’s allocation model. The current model attributes operating revenues and costs to the units that generate them. This creates a “full-cost” view of revenue generating operations. The TABBS model data is updated annually to reflect changes in activity levels, tuition revenues and government funding. The university plans to have ongoing reviews of the TABBS model to ensure the incentives in the model align with plans and priorities, and to ensure the information regarding costs continues to be reliable.

Provincial operating grant    Tuition Tuition allocation methodology Indirect costs Occupancy Inputs

Principles and common terms

The principles of the university’s RCM framework are:

Empowerment - responsibility for revenues and costs are managed at the local level

Accountability - alongside budgetary authority, responsibility and accountability is also placed at the local level, where decision are taken, and plans are implemented

Balance – appropriate level of overall governance, policy direction, and financial control ensures the organisation is not only the sum of its parts, specifically by delegating responsibility and decision-making for implementing the academic mission while centrally coordinating services to support efficient and effective achievement of the mission

Intentionality - Planning ensures ongoing alignment the institution-level values and priorities

Good governance - fiduciary obligations of the Board of Governors continue to be abided, the transition to RCM does not change the university’s governance structure

Transparency – rationale, process, and outcomes of decisions are communicated clearly

Comprehensiveness – to inform decision-making at local and central levels, all funds will be budgeted to align with institutional plans and priorities, and unit/college plans

Responsibility centres: divide the organization’s planning units into revenue and cost centres responsible for financial decisions delegated to the most appropriate local level of the organization.

Revenue centres (RC): academic responsibility centres charged with carrying out the institution's primary missions of teaching, research, and outreach (i.e. colleges and schools).

Support centres (SC): responsibility centres providing supporting services to the primary mission units (i.e. administrative units).

University funds: common goods/services managed on behalf of the institution by various units across campus but which are distinct from the responsible unit’s operational expenses/envelopes.

Service unit: sub-sets within the operations of a responsibility centre that offer a specific service within the responsibility centre (i.e. Gwenna Moss within VP T&L).

Envelope funding: the allocation of operating funding to a responsibility centre as a single line item (i.e. in an “envelope”) managed directly by the responsibility centre.

Transparent Activity-Based Budget System (TABBS): a model developed at the U of S which informs the allocation of operating budget revenues and costs to responsibility centres.

Unrestricted provincial operating grant: base funding from the Government of Saskatchewan that supports general university operations.

Restricted provincial operating grant: funding from the Government of Saskatchewan that has financial restrictions on the use of the funds. For example, funding provided from multiple provinces to the Western College of Veterinary Medicine in accordance with the inter-provincial agreement.

Indirect costs: the cost of support centre envelopes and central funds which are included in TABBS and assigned to revenue centres.

“Hold neutral”: the relative percentage of the total unrestricted provincial operating grant required that keeps a revenue centre envelope at its historic level in the baseline year.

Baseline year: the year that a component of TABBS is introduced into responsibility centre envelope calculations. 

Source: Whalen, E.L. 1991. Responsibility Center Budgeting. Indiana University Press

Responsibility centres

Responsibility centres
Accountability Support centres
President President's office
Secretary's office
Huskie Athletics
Provost and Vice-President Academic Provost / Vice-President Academic office
University Library
College of Graduate and Postdoctoral Studies
Vice-Provost Faculty Relations
Vice-Provost Teaching & Learning
Vice-Provost Health
Institutional Planning & Assessment
Museums & Galleries
Vice-President Finance and Resources Vice-President Finance and Resources office
Information & Communications Technology
Audit Services
Corporate Administration
Financial Services
Facilities Management Division
Human Resource Division
Consumer Services Division
Vice-President Research Vice-President Research office
Toxicology Centre
Saskatchewan Structural Sciences Centre
International Centre for Norther Governance and Development
Centre for the Study of Co-operatives
Vice-President University Relations Vice-President University Relations office
Accountability Revenue centre
Dean, Agriculture and Bioresources College of Agriculture and Bioresources
Dean, Arts & Science College of Arts & Science
Dean, Dentistry College of Dentistry
Dean, Education College of Education
Dean, Edwards School of Business Edwards School of Business
Dean, Engineering College of Engineering
Dean, Kinesiology College of Kinesiology
Dean, Law College of Law
Dean, Medicine College of Medicine
Dean, Nursing College of Nursing
Dean, Pharmacy & Nutrition College of Pharmacy & Nutrition
Dean, Veterinary Medicine Western College of Veterinary Medicine
Executive Director, Environment and Sustainability School of Environment and Sustainability
Executive Director, Public Health School of Public Health
Executive Director, Public Policy Johnson-Shoyama Graduate School of Public Policy


Resource allocation overview

Provincial operating grant


Indirect costs

TABBS scenario analysis tool

Content coming soon

Reference documents


Contact us

Institutional Planning and Assessment

Dena McMartin
Associate Provost


Troy Harkot
Director, Assessment and Analytics

Mark Burtt
Data Modeling and Analytics Specialist

Resource Allocation

Jennifer Beck
Director, Resource Allocation and Planning

Tiffany Lepage
Manager, Resource Allocation and Planning