University of Saskatchewan

Information and Communications Technology - Reporting and Data Systems

Terms and Definitions

The University of Saskatchewan’s Nomenclature report describes and defines the official terminology of the University and forms the basis for many of the terms listed on this page.

The terms listed on this page are organized around the sections or areas in which statistics are published by Information and Communications Technology - Reporting and Data Services.

Courses and Classes

Credit Units
A value assigned to a course which indicates its relative weight within the student program. Credit units define the amount of university-level credit to be awarded for successful completion of a course or, in the case of transfer credit, of study elsewhere. Frequent criterion used in judging credit units is the expected student effort in the course or hours of instruction. For example a course which requires approximately 39 course hours is often valued at 3 credit units. Credit units can be any whole number starting from 0 and are only assigned to degree track courses. Generally, non degree level courses are assigned 0 credit units but they may be a credit weight.

Credit Weight
A value assigned to a course in a certificate or diploma program, which indicates its relative weight within the student program. The college holding academic responsibility for or has jurisdictional control over a course with credit weights specifies the rules for converting a credit weight into a credit unit. For example Diploma of Agriculture courses are assigned credit weights instead of credit units.

Class or Class Section
A group of one or more students registered to take a course together and assigned to be under the general direction of a particular instructor. Classes are assigned a Credit Unit value or a Credit Weight value.

Double Listing or Cross Listed Courses
Double listing refers to the circumstance of offering a single course under two different course labels. For example, in the past the departments of Geological Sciences and Geography have listed the same course under both GEOL and GEOG course labels.
Cross Listing refers to the practice of allowing students credit for a course from another department. For example, Biology allows students to take several Agriculture courses for credit toward a Biology major. These are usually called cognate courses.

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Class Measurements and Statistics

3 Credit Unit Equivalent Section (3 CUE, 3 CUE Section)
The academic credit units assigned to a class section divided by 3. A class section of a course with 3 academic credit units is counted as one 3 CUE. A class section of a course with 6 academic credit units is counted as two 3 CUE.

Service Teaching
Reflects the percentage and activity of students in classes whose college of registration does not match the College that has jurisdictional/academic control over the subject area.

Class Categories

U. of S. Core
These are the courses that form the basis of instructional activity for a college or department. This activity is typically funded from central resources, i.e., operating fund or ledger.

Federated or Affiliated
Federated and Affiliated colleges, e.g., St. Thomas More, St. Peter’s College and Gabriel Dumont College operate financially independently and offer courses that are approved by the University of Saskatchewan. These courses are interchangeable with University of Saskatchewan courses and students are typically allowed to enrol across these boundaries. However, the instructional activity is integrated in the University of Saskatchewan Student Information System. Instructional activity labelled as Federated or Affiliated is independent both financially and as an instructional resource from the University of Saskatchewan.

Contract/Other instructional activity is interchangeable with Federated or Affiliated and UofS Core activity, but the resource implications are not from the base operating funds of the University of Saskatchewan. Courses classified as Contract would imply that there is an agreement for funding with an agency outside the University of Saskatchewan or a special internal revenue sharing or reporting requirements. Examples of contract courses would include instructional activity with regional colleges, or with bodies like the Federal Government for instructional activity like the Indian Teacher Education Program (ITEP).

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The smallest formally recognized unit in a curriculum is the course--a unit of study in a subject area identified by a description of activities. Label, number, credit unit value and title (e.g. ENGL 100.6, Introduction to the Study of Literature) identify the courses used to meet degree requirements. A course is normally offered over a term or session to students in one or more registered classes.

3 Credit Unit Course (formerly half course)
A course generally delivered over one term.

6 Credit Unit Course (formerly full course)
A course generally delivered over two terms.

Course Level
Non-University Level — Courses intended primarily for non-university level (Non Degree) programs. These Course have course numbers lower than 100.

Undergraduate Degree Junior Level Courses — These courses have course numbers that fall in the range from 100 to 199. Course numbers in the range of 100-109 are used for general introductory courses which are not usually acceptable as a preparation for more advanced work in a subject area. Course numbers in the range 110-199 are used for courses that introduce a subject area and which could serve as prerequisite to senior-level courses in that subject.

Undergraduate Degree Senior Level Courses - Course identified in the range of 200 - 699. These courses are intended for upper years degree programs.

Graduate Degree Level Courses- Courses identified in the range of 700 to 999. Courses in the range of 700-799 are introductory courses usually intended for students who have not had the generally expected undergraduate preparation in the subject. Courses in the range of 800-899 may only be taken by students who have completed the undergraduate level preparation expected for graduate level courses in the subject or have completed the 700 level course requirments. Courses in the range of 900-999 are graduate seminars, non-thesis graduate projects, Masters program thesis, or Doctoral program thesis courses.

A Program is a generally defined set of courses required to obtain a specific academic outcome, such as a degree, certificate, diploma, or other recognized qualification. The University offers Programs for students at four Educational Levels:

  1. Community — Single, typically non-numbered courses or groups of courses available to the general public.
  2. Non-Degree — Typically require successful completion of a generally defined set of non-degree level courses and other program requirements.
  3. Undergraduate — Require the successful completion of a generally defined set of degree-level courses and other program requirements as specified in the Academic Calendar.
  4. Graduate — Require the successful completion of a generally defined set of degree-level courses and other program requirements as specified in the Academic Calendar.

Program Year
Reflects an assessment of the students status in relation to completing the requirements of a program. The assessment is performed by the College the student is registered in and is based on comparing the students completed credits to the number of credits required by the program.

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Affiliated College
An educational institution recognized by the University as carrying on work at a University level. The colleges affiliated with the U of S are Central Pentecostal College, College of Emmanuel and St. Chad, Gabriel Dumont College, Lutheran Theological Seminary, St. Andrew’s College, St. Peter’s College and Briercrest Bible College.

An organizational unit of the University, of which the Faculty is assigned the general responsibility for the development and delivery of programs and courses leading to degrees, certificates, diplomas and other forms of recognition approved by the University, and for matters of scholarship and discipline relating to the students enrolled therein. (At many Canadian universities these are called Faculties). The chief administrative officer of each College is a Dean.

School (currently under review)
An organizational unit of the University, similar to a College, but subject to the oversight of a College Faculty or a specially constituted Faculty composed of members of specific colleges and affiliated colleges. There is currently one School at the University of Saskatchewan, the School of Physical Therapy.

Federated College
An educational institution authorized by the University to offer for University credit, courses in certain subject areas. St. Thomas More College is a federated College of the U of S.

Junior College
An educational institution authorized by the University to offer university credit courses in certain subject areas provided that the content of the course and the instructor giving the course have been approved by the University of Saskatchewan department head, dean or director concerned. St. Peter’s Historic Junior College, Muenster, is the only college in this category.

Regional College (formerly Community College)
An educational institution which may make arrangements to have university staff offer courses for university credit in Regional College Programs

Virtual College
An administrative arrangement intended to permit faculty and students from various colleges to participate in interdisciplinary programs of teaching, scholarship and research. The term "virtual college" is intended to invoke an academic mission, not a faculty or administrative apparatus.

Jurisdictional College
The jurisdictional college is the college that has academic responsibility for the course content. Courses are mapped by the subject (as defined when the course is created) to a department, a division or sub-college where one exists and then to the college.
Note: a subject can only belong to one department, division or sub-college and college under the current mapping scheme.

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Audit Student
An individual who is taking a course for interest and does not submit assignments, write examinations, or receive credit towards a degree for attending the classes.

Full-Time Student
A student taking a minimum of 60% of a full course load in a Session.

Full Course Load
The number of credit units required in each year of a program in order for the program to be completed in the number of years designated for that program. The number of credits in a full course load can vary from program to program and from year to year within a program.

Graduate Student
A student who has been admitted to the College of Graduate Studies and Research.

Non-Degree Certificate/Diploma Student
A student who is enrolled in courses not accepted for credit in a degree program. The topics covered by these students may be similar to topics covered by degree students but the distinguishing features are normally differences in the breadth and depth of understanding required for successful completion.

Open Studies Student (formerly Unclassified)
A student who is registered in one or more credit courses, but is not officially enrolled in a degree, diploma or certificate program at this University.

Part-time Student
A student taking less than a 60% full course load a Session.

Undergraduate Student
A student who is registered in a degree level course(s) offered by a school or college other than the College of Graduate Studies and Research.

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Student Measurements and Statistics

Full-time / Part-Time Headcount
This measurement is used for Graduate, Undergraduate and Non- Degree students. Students are counted based on their sessional Full-Time and Part-Time status. A student’s full/part time status is based on the number of credit units/hours taken during a term or a session. A student must be taking a minimum of 60% of a course load to be considered a full-time student in a session or a term.

Full-Time Equivalent. A normalizing method for combining the counts of full-time and part-time students. There are different FTE measurements.

Headcount FTE / Nominal FTE
This measurement is used for Graduate, Undergraduate, Non-Degree student registrations and is based on students’ full and part-time status.
Headcount FTE = Full-Time students + Part-Time students / 3.5

Three Credit Unit Full Time Equivalents (3 CUE FTE)
This measurement is, generally, only used for Undergraduate students registered in the Winter (Regular) session. 30 academic credit units = 1 FTE. This measurement normalizes/averages the full course load of all Colleges/Programs to 30 academic credit units realizing that some Colleges full course loads are greater than 30 or less than 30.

Full Load Equivalent (FLE)
This measurement is used in the Saskatchewan Universities Funding Model (SUFM). FLE calculations are based on the fiscal year (12 month) and combines activity in Spring and Summer Session with Winter (Regular) session. The formula for FLEs changes based on the Students College, Program, Credit load and registered Sessions.

Snapshot Dates
The University of Saskatchewan provides Regular session (September to April) statistics based on four main snapshot dates:

  • October: University of Saskatchewan Fall Census Day (5th week of Term 1, regular session)
  • December: Statistics Canada Census day (December 1st)
  • February: University of Saskatchewan Census Day (5th week of Term 2, regular session)
  • Year End: University of Saskatchewan Year End (effective date of 30th of April, regular session)

Summer session snapshots reflect activity during the May through August period (currently O session, as well as I and S sessions 2004 and earlier).

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Time Periods

A period of time defined in the Academic Calendar, for which a course for credit may be offered. Terms are identified by the year and the month of when they start (e.g. 200909 is September of 2009). Each term usually allows for a range of 33-39 instructional period hours of instruction per term. University of Saskatchewan reporting is based on the following terms:

  • Spring Term: May to June time period.
  • Summer Term: July to August time period (Spring and Summer Terms are normally reported on together as a session - see below).
  • Fall Term: September to December time period.
  • Winter Term: January to April time period.
Note: Term-based student headcount reporting involves counting all distinct students registered at the University of Saskatchewan during the term.

Denotes the combination of two terms as follows:

  • Regular Session: pertains to the time period between September and April and is made up of the Fall Term (September to December) and the Winter Term (January to April).
  • Spring/Summer Session: pertains to the time period between May and August and is made up of the Spring Term (May to June) and the Summer Term (July to August).
Note: Session-based student headcount reporting involves counting all distinct students registered at the University of Saskatchewan during the session.

Academic Reporting Year
A twelve month time period (May 1 to April 30) that is equivalent to the University of Saskatchewan Fiscal Year (as defined by the University of Saskatchewan Act (1995)) and the Academic Calendar Year (as defined by the University of Saskatchewan Nomenclature Report). An Academic Reporting Year consists of the Spring/Summer Session, Fall Term, and Winter Term.

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Statistics Canada Full Time and Teaching Staff Definitions

Statistics Canada Full-time definition:

  • Staff appointed on a full-time basis whose term of appointment is 12 months.
  • New appointees hired on a full-time basis whose term of contract is 12 months although they may be at the institution for less than 12 months during the first year.
  • Staff who were appointed to teach full-time and at a later date have entered into a formal agreement with the institution to carry a fraction of a normal full-time load.

Statistics Canada Teaching Staff definition:

  • All teachers within faculties, whether or not they hold an academic rank.
  • Academic staff in teaching hospitals.
  • Visiting academic staff in faculties (colleges, schools, etc.)
  • Research staff who have an academic rank and a salary scale similar to teaching staff.

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Full Time Equivalent (FTE) Faculty and Staff Definitions

uView Summary Annualized Full-Time Equivalencies (FTEs) Employee Categories:

Please Note: Effective fiscal year 2012/2013, employees on unpaid leave are no longer reported - only employees with "active" or "leave-with-pay" status are included. 2011/2012 and previous data includes employees with "active", "leave-with-pay" and "leave" status.

  • Faculty and Librarians includes in-scope and out-of-scope faculty and librarians
  • Sessional Lecturers includes in-scope and out-of-scope sessional lecturers
  • Residents and Internes includes in-scope postgraduate medical education students
  • Research includes research and other administrative, general, professional and support personnel
  • Senior Administration includes out-of-scope senior administration Note: Category discontinued in 2008/2009
  • Senior College Administration includes out-of-scope senior college administration
  • Senior University Administration includes out-of-scope senior university administration
  • Administrative and Professional includes in-scope and out-of-scope administrative and professional staff
  • Support includes in-scope and out-of-scope support staff
  • Students (Non-Research) includes students in non-research positions
  • Other includes clinicals, graduate students, recreational and resident assistants, other instructional, post-doctorate and senior fellows, teaching and service fellowships and undergraduate students.

  • Funds:
  • Non-Operating Fund includes: Ancillary, Student Financial Aid, Research, Endowment, Capital, Operating Fund (Revenue), Special Purpose Fund, Trust Fund, Agency Fund ledgers

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Research Reporting Definitions and Business Rules

  1. Project funding application counts are applications which have been formally submitted to an agency (primarily external in nature), and may or may not have received a notification.

  2. Project types are divided into the following categories:
    • Confidentiality/Non-Disclosure
    • Continuous Research
    • Contract Research
    • Grant Research
    • Institutional (MOU/Affiliation)
    • Intellectual Property
    • Material Transfer
    • Network Agreement
    • Technical Service
    • Other
  3. Projects that meet the following criteria are excluded from all research activity reports:
    • Transfers Out or Payments for Services, which includes sub-contracts or sub-transfers made to external parties; and Categorized as Continuous Research.
  4. Projects are included in activity reports in terms of counts and amounts awarded based on a valid "Date of Acceptance":
    • Date of Acceptance signifies the date that the last required approval for a project agreement was obtained, which has been recorded in UnivRS.
    • Date of Acceptance triggers projects to fall within a specific reportable time window.
  5. Within reported project research activity, no pending funding applications or project agreements which are being negotiated and finalized, are included.

  6. Funded research activity typically includes the Project Types: Grant Research, Contract Research and Technical Service.

  7. Amendments to project agreements are not included within activity counts. Awarded amounts made to the University through amendments are included using their Date of Acceptance to determine the specific reportable time window to fall within.

  8. Activity is recorded as Tri-Agency if funding is received (or expected to be received) by the University, directly or through a third party, from any of the following sources:
    1. CIHR (Canadian Institutes of Health Research)
    2. NCE(Networks of Centres of Excellence)
    3. NSERC (Natural Sciences and Engineering Research Council)
    4. SSHRC (Social Sciences and Humanities Research Council)
    5. TIPS (Tri-Agency Institutional Programs Secretariat) – which includes funding from these programs: Canada Excellence Research Chairs (CERC), Canada First Research Excellence Fund (CFREF), Canada Research Chairs (CRC) and the Research Support Fund (RSF).
    Other activity is recognized as Non Tri-Agency and includes funding from sources such as (but not limited to):
    1. Federal and Provincial Government
    2. US Government
    3. NIH (National Institutes of Health)
    4. Industry
    5. Foundations, Associations and Charities
    6. University of Saskatchewan (internal)

  9. For Projects, the awarded amount reported on is the "Awarded Project Budget to the U of S" recorded within UnivRS. This is the awarded amount made to the Lead Principal Investigator. Awarded amounts that relate to amendments are also reported, even though their counts are not registered.

  10. Primary Type of Expenditures is a categorization of the research activity, indicating the main type of research expenditure the funding (if applicable) is intended to support. Possibilities include:
    • Chair
    • Conference/Workshop
    • Equipment
    • Fellowship
    • General
    • Infrastructure
    • Operating
    • Salary
    • Scholarship
    • Start-Up
    • Sub-contract/Transfer
    • Not Applicable
  11. Only one agency is identified per project agreement or application. In situations where there is more than one agency, the additional agencies are not identified.

    In situations where a project agreement or application may have both Tri-Agency and Non Tri-Agency involvement, Tri-Agency is given precedence.

    Any agency program associated with a project agreement or application is the direct result of its attachment to the agency.

  12. Research activity is attributed to the college/school/department/unit affiliated with the researcher that is identified as the Lead Principal Investigator, according to the business card selected within UnivRS. This is recognized as the "Administrative Home" of the research activity.

  13. "Lead Institution" is defined as the research institution that has the Principal Investigator associated with it. Research activity where the University is the Lead Institution, as well as where the University is not the Lead Institution, are included. The latter case is the only instance where there is any reporting of co-investigator activity.

  14. International is defined as activity for which (1) at least one of the agencies or collaborating parties to a project agreement or proposed project are located in a country outside of Canada, OR (2) some of the research activity is expected to be conducted outside of Canada.

  15. Fiscal year is the University fiscal year of May 1 to April 30 unless otherwise stated.

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